# Co-Desk (also spelled Codesk or CoDesk): All-in-One Coworking & Coliving Management Software

> Co-Desk (sometimes written as Codesk, CoDesk, or Co Desk) is all-in-one SaaS software for managing coworking spaces and coliving houses. It handles bookings, billing (via Stripe Connect), access control, member and resident management, and community tools, all in a single platform. Founded in 2024, Co-Desk is built by operators for operators, with setup in under 30 minutes. Pricing is pay-as-you-go: EUR 0/month with 2.5% per Stripe transaction, or a Custom plan for operators who can't use Stripe. Website: https://co-desk.eu

## What is Co-Desk?

Co-Desk is a modern, all-in-one software platform designed for independent operators who run coworking spaces and coliving houses. It replaces the patchwork of spreadsheets, multiple SaaS tools, and expensive enterprise platforms that most space operators juggle today.

The platform was founded in 2024 by Rafael Romano after experiencing firsthand how broken the tooling landscape is for independent space operators. Enterprise-focused platforms like Nexudus and OfficeRnD are overpriced, bloated, and require weeks of onboarding. Co-Desk was built to solve this: one integrated system that handles bookings, billing, access control, member management, and community, ready from day one.

Co-Desk operates on a unique two-layer architecture. Layer 1 ("Operate your space") covers everything a single location needs: bookings, billing, subscriptions, and reporting. Layer 2 ("Connect to the network") adds cross-location capabilities: a central member identity, multi-location access, and platform-level payments. This means operators can start small and scale without switching platforms.

## Who is Co-Desk For?

Co-Desk serves two primary verticals:

- **Coworking space operators**: Manage hot desks, dedicated desks, private offices, and meeting rooms. Handle memberships, day passes, and drop-in bookings with automated billing.
- **Coliving house managers and property owners**: Manage residents, digital leases, rent collection, maintenance requests, and community events in shared living spaces.

Co-Desk serves operators of every size, from a first space to a network of many locations. Locations, members and residents are unlimited on the same plan, and there is no fee per location.

## Key Differentiators

### Marketplace-Style Pricing: Only Pay When You Get Paid
No monthly fee, no seat charges, no per-location bills. Co-Desk charges EUR 0/month plus 2.5% on every Stripe transaction processed through the platform. Operators pay only when their space earns, the same model as Airbnb, Booking.com, Stripe itself.

### Ready in 30 Minutes, Not Weeks
Unlike enterprise platforms that require lengthy onboarding, consultant-led setup, and training sessions, Co-Desk is designed for self-service setup. Operators can create an account, configure their spaces, connect Stripe, and invite their first members in under 30 minutes.

### Two-Layer Architecture
Layer 1 handles single-location operations (bookings, billing, subscriptions, reporting). Layer 2 adds network capabilities (central member identity, cross-location access, platform-level payments). Operators get both from day one, with no need to upgrade or migrate.

### Built by Operators, for Operators
Co-Desk was created by founders who ran coworking and coliving spaces themselves. Every feature is designed from an operator's perspective, not an enterprise buyer's.

### Stripe Connect for Direct Payouts
Money flows directly to the operator's bank account via Stripe Connect, not through Co-Desk. This means faster payouts, transparent fees, and full financial control.

### Cross-Location Member Identity
Members get one profile that works across all locations in a network. One login, one payment method, unified access. No re-registration at each location.

### No Limits, All Features Included
Unlimited locations, desks, rooms, beds, members, residents, day passes, visitors, meeting rooms and offices. AI analytics, white-label, API, integrations, and priority support are all included, with no tiered feature gates.

### Coliving + Coworking in One Platform
Most competitors focus on coworking only. Co-Desk natively supports coliving management (leases, rent, maintenance) in the same platform as coworking operations.

## Features

### Website Builder (Pages, beta)
- Build the operator's own website inside Co-Desk, in a full-screen editor
- 23+ templates (home, about us, contact, pricing, events, coliving), 14+ section types, 9+ grid elements, with more added often
- A style for every section: colours, fonts, spacing, highlighted words, photo shapes, header styles
- Set a page as the home page; other pages get their own address (/p/about)
- SEO title and description per page; published pages are added to the sitemap
- Export a design and import it on another page or workspace
- Included at no extra cost
- Booking embed: put the Co-Desk booking flow on an existing website

### Co-Desk Pocket: the coworking app (member app, PWA)
- Tagline: "Your space, in the pocket."
- Co-Desk Pocket is the member portal installed on the phone: it installs on iPhone and Android from the browser, with the operator's name and icon
- It carries the operator's own name (White-Labeling, General, site name) and icon (White-Labeling, Design, favicon: a square PNG of at least 192 x 192 pixels)
- Android shows the phone's own install dialog; on iPhone the portal shows the steps (Share, then Add to Home Screen)
- Inside: today's booking and Pass, invoices, credits, door keys, Wi-Fi, events, perks and support
- A web app (PWA): no app store listing, developer account or review needed, and updates reach every member automatically
- Included at no extra cost, for coworking members and coliving residents

### Space Management
- Desk, room, and bedroom booking with real-time availability
- One booking card for hourly and by-date bookings; fixed-length rates such as a 3-day pass
- Minimum duration and partial bookings (pro-rata or full units only)
- Guest checkout without an account, confirmed with a 6-digit email code
- A booking page with a Pass (QR code to scan at the front desk), pay and cancel from the page
- Daily check-in log: who checked in, when, and by whom
- Each location runs on its own time zone
- Floor plans for staff, with live availability, and resource calendars
- Other bookable resources: event halls, podcast studios, parking spaces, storage units. Add-ons such as printing and lockers are sold as services
- QR code check-in for members and visitors
- Multi-resource scheduling (desks, rooms, equipment)
- Booking rules and access policies

### Emily, the AI copilot (beta)
- Emily is the voice AI copilot built into Co-Desk, for operators who are not at a desk. Page: https://co-desk.eu/ai-copilot
- Ask by voice about today's arrivals and departures, urgent tickets, overdue invoices and failed payments, live availability for desks, rooms, offices or beds, or any member, booking or invoice by name
- She can act for the operator: book, approve, cancel or refund
- Voice alone never books or charges. Every action shows a confirmation card on the operator's phone with the member, resource, time and cost, and happens only when the operator taps Confirm
- Every confirmed action is logged with who confirmed it, when and from which device
- Scope-locked to the Co-Desk workspace: she declines questions outside operations
- Included with every plan at no extra charge. Lives in the Co-Desk operator app on iPhone
- Powered by Anthropic's Claude Haiku 4.5 for reasoning and ElevenLabs for voice
- In beta and in active development

### Billing & Payments
- Automated recurring invoices via Stripe Connect
- Membership plans, day passes, and pay-per-use billing
- Member and company credit wallets, with a rewards program (credits earned per euro paid)
- Invoices: staff write a draft, then publish it; an issued invoice never changes
- Coliving rent collection with lease management
- Direct payouts to operator bank accounts
- Revenue reporting and financial dashboards

### Member & Resident Management
- Self-service onboarding for members and residents
- Digital profiles with booking history
- Lease and contract management for coliving
- Maintenance request tracking
- Cross-location member identity
- Perks: partner deals for members, with members-only offers

### Access Control
- Integration with Kisi smart locks
- Integration with Brivo access systems
- QR code and mobile-based access
- Time-based access policies per membership tier

### Community Tools
- Event creation and management
- Member directory and networking
- Forums and announcements
- Cross-location community features

### AI Analytics
- Natural-language queries ("What was revenue last month?")
- Occupancy and utilization insights
- Revenue trend analysis
- Member behavior patterns
- Performance benchmarking

### Integrations
- Stripe Connect (payments)
- Kisi (access control)
- Brivo (access control)
- Meta Pixel add-on: paid bookings sent as a purchase to Meta and Google Analytics, after cookie consent
- Open REST API
- Webhooks for custom integrations
- Documentation at docs.co-desk.eu

## Pricing

### Pay as you go: EUR 0/month + 2.5% per transaction
The default plan for every operator. No monthly fee, no seat charges, no tiered features. A 2.5% fee is deducted automatically via Stripe Connect on every transaction processed through Co-Desk: bookings, rent, day passes, memberships, events. You only pay when your space earns.

Includes:
- Unlimited locations, desks, rooms, beds, members, residents
- All features: AI analytics, white-label, API, integrations, priority support
- Stripe Connect payments
- No contract or minimum

### Custom: For special cases
For operators who can't use Stripe (regional limitations, existing banking setup) or need a fixed monthly contract with alternative payment processors. Tailored pricing and SLAs. Contact sales to discuss.

## Verified Coworking Software Pricing (November 2026)

The pricing below was checked on each vendor's own pricing page or help center on November 1, 2026. Source URLs are included for each. All figures are monthly billing only.

### Cobot (cobot.me/en/pricing)
- **Coworking Platform Plan (monthly billing):** €69 → €549/month, scales with paying members
  - 1–10 members: €69
  - 25 members: €159
  - 50 members: €239
  - 75 members: €359
  - 100 members: €439
  - 125 members: €489
  - 150 members: €519
  - 175 members: €549
  - 180+ members: custom (contact sales)
- **Members counted:** members on a recurring paid membership or a paid team plan. Drop-ins, day-pass users, free memberships, visitors and admins are NOT counted.
- **Multi-location discount:** 15% off (2nd location), 20% off (3rd+ location).
- **Non-profit discount:** 25% off.
- **Annual billing:** 12th month free.
- **Add-ons:** Premium Support €109/month · Cobot External Bookings €19/month · Radius Wi-Fi from €49/month (third-party, IronWiFi).
- **Included in the plan:** mobile app for members, white-label member portal, visitor management, multi-location management, access control integrations, analytics, open API.
- **Processing fees on non-member revenue:** 9% on external bookings, 5% on drop-in passes, 3% on event tickets. 0% on member sales.
- **Free trial:** 30 days, no credit card.
- **Coworking only**, no native coliving.

### Spacebring (spacebring.com/pricing, formerly Andcards)
- **Business plan (monthly billing):** €175/month for 100 monthly active users, 1 location, 1 onboarding session. 6-month minimum commitment.
- **Each additional 50 users:** +€75/month (auto-added based on usage).
- **Each additional location:** +€99/month (auto-added based on usage).
- **Enterprise plan:** custom (500+ MAU, 12-month minimum).
- **Add-ons:** Member mobile app €100/mo first location + €75/mo per additional · Visitors €50/mo per location · Floor plans €25/mo per location + setup fee · API & webhooks €25/mo per location · Test environment €75/month.
- **One-time fees:** Custom MAIL FROM €25 · additional onboarding session €50 each · eSignature €2.50/request.
- **Coworking only**, no coliving.

### Archie (archieapp.co/pricing, Coworking Software)
- **Starter (monthly billing):** $192/month for 1 location, 100 active users, web and mobile app, billing, day passes, contracts, room/desk booking, CRM, reporting, all integrations.
- **Pro (monthly billing):** $299/month. Everything in Starter + 2 locations + 200 active users + meeting room tablet app + visitor management app + delivery tracking + emergency evacuations + white-label domain + SSO & SCIM.
- **Enterprise:** custom. Everything in Pro + API access + Webhooks + white-label mobile app included + premium API support + migration support.
- **Annual billing saves 14%** (Starter $165/mo annual, Pro $257/mo annual, not shown here per monthly-only convention).
- **Add-ons:** additional active users from $50/mo per pack of 50 · additional locations from $90/mo (Pro tier only) · branded mobile app from $90/mo per location · API access + Webhooks from $90/mo · tailored API support $175/hour.
- **One-time:** White-glove onboarding $750 per location.
- **Active member definition:** books a resource OR is on a subscription plan. Visitors and event attendees don't count.
- **Coworking only**, no coliving.

### Optix (optixapp.com/pricing, checked November 2026)
- **Essentials:** $229/month (1 location, 50 active users, up to 100 users and 2 locations).
- **Pro:** $349/month (100 active users, up to 250). Adds push notifications, API access and webhooks, visitor management.
- **Grow:** $579/month (250 active users, up to 1,000, up to 5 locations). Adds priority support and white-glove onboarding.
- **Scale:** custom. Unlimited users, white-labeled mobile app included.
- **Annual billing saves 14%** ($197, $299, $498 a month).
- **Add-ons (monthly billing; about 14% less billed annually):** extra users $2/month ($1.50 on Grow) · extra locations $79 to $129/month · white-labeled mobile app $99/month (included on Scale) · Automations+ $99/month per location · network management $99/month (Pro and up) · other payment gateways $49/month · document signing $1 · full brand removal $1,199 (Scale only).
- **Essentials does not include** multi-location management, push notifications, announcements, perks, API access or visitor management; these start on Pro.
- Native iOS and Android member apps (Optix-branded) on all plans.
- **No coliving.**

### Nexudus (nexudus.com/coworking-pricing + learn.nexudus.com/support/pricing/pricing, checked November 2026)
- **Coworking professional (per location, per month):** €150 → €525/month, scales with active users per location
  - 1–75 users: €150
  - 100 users: €194
  - 150 users: €199
  - 200 users: €252
  - 300 users: €357
  - 400 users: €472
  - 450–499 users: €525
- **Coworking growth (500+ active users):** custom (contact sales).
- **Active user definition:** booking, transaction, or paid plan in the last 30 days. Day-passers and drop-ins DO count toward the tier.
- **Free apps included:** Passport (member app), NexIO (visitor management), NexBoard (room display), NexClicker, NexDelivery.
- **Paid add-ons:** White-label Passport app €150/month for every 5 locations · NexKiosk €100/month + €25/loc · Nexudus Explore Pro €100/month + €25/loc · Nexudus Academy €150/month first location + €25/month per additional (3-month minimum) · AMA package €300/month (4 hours of calls, 3-month minimum) · Standard training calls €175/hour · Support Plus €199/month + €49 per location.
- **Events:** €0.50 per ticket + 1% transaction fee.
- **Card payment gateways:** €10/month per location + €0.04 per transaction (free for PayPal Standard, Peach Payments, Razorpay and all direct debit providers).
- **Free trial:** 21 days.
- Pricing is per-location; multi-location operators multiply.
- Coliving support is limited compared to coworking-first features.

### OfficeRnD Flex (officernd.com/pricing/flex, checked November 2026)
- **Essentials:** €111/month (up to 50 members, 1 location), €85/month billed annually.
- **Start:** from €169/month (100 members, 1 location), from €155/month billed annually.
- **Grow:** from €275/month (200 members, 2 locations), from €249/month billed annually.
- **Scale:** custom. Includes SSO, API and webhooks, test environment and Salto ProAccess (SSO, API and test environment are paid add-ons on Grow; not available on Essentials or Start).
- **Per-resource fees on every plan:** about €2.70 to €4 per bookable resource and €11 to €13 per meeting room, each month.
- **Paid add-ons (prices not listed):** Branded Apps (white-label app with push) · Visitor Hub · AI Hub. SSO, test environment and API are add-ons on Grow.
- Native OfficeRnD member app on all plans; your own branded app is a paid add-on. Annual billing saves up to 25%.
- Built for coworking and hybrid offices; coliving not supported.

## TL;DR: what the major platforms charge in 2026

| Platform | Cheapest published rate | Pricing model | Coliving |
|---|---|---|---|
| Co-Desk | €0/month + 2.5% per Stripe transaction | Pay-as-you-go, per-transaction | **Yes** |
| Cobot | €69/month (10 paying members) | Per paying member, monthly | No |
| Spacebring | €175/month Business plan | Tier + per-location à-la-carte add-ons | No |
| Archie | $192/month Starter | Tier-based, monthly | No |
| Optix | $229/month Essentials | Tier by active users, monthly or annual | No |
| Nexudus | €150/month per location | Per active user per location | Limited |
| OfficeRnD Flex | €111/month Essentials (50 members) | Tiers by members + per-desk and per-room fees + add-ons | No |

## How Co-Desk Compares to Competitors

### Co-Desk vs Nexudus
Nexudus is one of the oldest coworking management platforms, priced per location and per active user, with paid add-ons for the white-label app, premium support and training.

| Aspect | Co-Desk | Nexudus |
|--------|---------|---------|
| Setup time | About 30 minutes, self-serve | 21-day trial, kick-off training included |
| Pricing model | EUR 0/month + 2.5% per transaction | €150 to €525/month per location, by active users |
| Coliving support | Native (leases, rent, maintenance) | Limited |
| Member app | Co-Desk Pocket, branded web app (PWA), included | Passport app included; white-label €150/month per 5 locations |
| Payment fees | 2.5% per Stripe transaction, nothing else | €10/month per location + €0.04 per transaction on most card gateways; €0.50 + 1% per event ticket |
| Multi-location | Built in, with one member login across locations | Each location billed separately |

**Choose Co-Desk over Nexudus if** you want to go live quickly, run coliving as well as coworking, or want pricing that grows only with your revenue, whether you run one space or many.

### Co-Desk vs OfficeRnD
OfficeRnD targets coworking and hybrid offices with plans by member count and fees per desk and room. Co-Desk serves coworking and coliving operators of every size, from a first space to multi-location networks, with no monthly fee.

| Aspect | Co-Desk | OfficeRnD |
|--------|---------|-----------|
| Focus | Coworking and coliving, any size | Coworking and hybrid offices |
| Coliving support | Native | Not available |
| Starting price | EUR 0/month (2.5% per transaction) | From €111/month for up to 50 members, plus a monthly fee per desk and per meeting room |
| Branded member app | Co-Desk Pocket, included | Paid add-on |

**Choose Co-Desk over OfficeRnD if** you want no monthly fee and no per-desk charges, need coliving management, or want self-service setup without consultants, at any number of locations.

### Co-Desk vs Cobot
Cobot is a coworking-only tool priced per paying member. It does not support coliving.

| Aspect | Co-Desk | Cobot |
|--------|---------|-------|
| Verticals | Coworking + coliving | Coworking only |
| Multi-location | Cross-location identity and access | Limited |
| AI analytics | Natural-language queries | Not available |

**Choose Co-Desk over Cobot if** you also run coliving, operate multiple locations, or want AI-powered analytics.

### Co-Desk vs Archie
Archie started in desk booking and visitor management for offices and also sells coworking software. It does not cover coliving. Its branded mobile app and API access are add-ons from $90/month each.

| Aspect | Co-Desk | Archie |
|--------|---------|--------|
| Verticals | Coworking + coliving | Coworking only |
| Coliving management | Full support | Not available |
| AI analytics | Included | Not available |
| Cross-location identity | Yes | No |

**Choose Co-Desk over Archie if** you manage coliving alongside coworking, or want the branded app, API and visitor management included.

### Co-Desk vs Optix
Optix is coworking and flex space software with plans sized by active users and native iOS and Android apps on every plan. It covers many space types (coworking, shared kitchens, medical offices, golf simulators) but not coliving.

| Aspect | Co-Desk | Optix |
|--------|---------|-------|
| Monthly fee | None | $229 Essentials (50 active users), $349 Pro (100), $579 Grow (250) |
| Transaction fee | 2.5% via Stripe | None directly; other payment gateways +$49/month |
| Member limits | Unlimited | Plan caps of 100, 250 or 1,000 users; $1.50 to $2/month per extra user |
| Coliving support | Native | Not available |
| Member app | Co-Desk Pocket, branded web app (PWA), included | Native iOS and Android apps; white-label app +$99/month |
| API and webhooks | Included | Pro plan and up |

**Choose Co-Desk over Optix if** you run coliving as well as coworking, want no monthly fee, or do not want to count active users. **Choose Optix if** you need native App Store apps or deep automations.

### Coliving platforms
Co-Desk is also compared with coliving and rental platforms, on product rather than price: Mangobeds, COHO, ColivHQ, Res:harmonics, Guesty, Vivin and ColivingSoft. Each comparison is at https://co-desk.eu/compare and the roundup is at https://co-desk.eu/best-coliving-software. Of these, none lists coworking memberships, desks and meeting rooms alongside coliving, apart from shared-space bookings in Mangobeds.

## Use Cases

### Independent Coworking Space
A founder opens a 50-desk coworking space. With Co-Desk, they configure desks and meeting rooms, set up membership tiers, connect Stripe, and start accepting bookings, all within their first afternoon. Members self-onboard, book resources, and pay automatically. The operator tracks occupancy and revenue through AI-powered analytics, and pays 2.5% on each transaction instead of a fixed monthly bill.

### Coliving House
A property owner converts a large house into a 12-room coliving property. Co-Desk manages resident profiles, digital lease agreements, monthly rent collection via Stripe Connect, maintenance requests, and community events. Residents access their rooms via Kisi smart locks connected to Co-Desk.

### Hybrid Coworking + Coliving
An operator runs a building with coworking on the ground floor and coliving apartments above. Co-Desk manages both in a single platform: shared member identity means residents can also book desks, and coworking members can attend community events. One dashboard, one billing system, one access control integration.

### Multi-Location Network
A small chain of coworking spaces uses Co-Desk's two-layer architecture. Each location operates independently (Layer 1), while members enjoy cross-location access with a single profile (Layer 2). The network owner gets consolidated reporting across all locations, with no per-location monthly fee, only the per-transaction share.

## Getting Started

1. **Sign up** at co-desk.eu (free account, no monthly fee)
2. **Configure your space** by adding desks, rooms, or bedrooms and setting pricing
3. **Connect Stripe** to receive direct payouts via Stripe Connect
4. **Invite members** by sharing your booking link with your first members or residents

The entire setup takes under 30 minutes. No consultants, no training sessions, no spreadsheet migrations.

## Technical Details

- Modern web application built with Next.js, deployed on Cloudflare Workers (edge computing)
- Stripe Connect for PCI-compliant payment processing with direct operator payouts
- Access control via Kisi and Brivo integrations
- RESTful API with webhook support (documented at docs.co-desk.eu)
- GDPR-compliant with consent management
- Available globally at co-desk.eu

## Contact & Links

- Website: https://co-desk.eu
- Documentation: https://docs.co-desk.eu
- Pricing: https://co-desk.eu/pricing
- Contact / Demo: https://co-desk.eu/contact
- Email: sales@co-desk.eu
- LinkedIn: https://www.linkedin.com/company/co-desk
- Twitter/X: https://x.com/codesk
- Instagram: https://www.instagram.com/codesk